Resignation & Job Offer Letters
Write a resignation letter or email, ask to shorten your notice period, request an experience letter, and accept or decline a job offer.
The formal letter, to hand over or send as an attachment.
Leave empty for “Sir/Madam”.
Keep it short and polite. You do not have to give a reason.
Your letter
Keep a copy of everything you send. Check your offer letter or appointment letter for the exact notice period and any rules about leaving, because they decide what you can ask for. Your details stay in your browser.
Everything runs in your browser. What you type is not sent anywhere.
How to use Resignation & Job Offer Letters
- 1Choose the letter or email you need.
- 2Fill in your name, position, company and the dates.
- 3Read the result and add a short reason only if you want to.
- 4Copy it into an email or a document, and keep a copy for yourself.
Frequently asked questions
Do I have to give a reason for resigning?
No. A short, polite resignation without a reason is normal. If you add one, keep it positive and brief, such as wanting to learn something new.
How long should my notice period be?
It is written in your offer or appointment letter, often 30 to 90 days. The letter uses the number you type. If you want to leave earlier, use the request to shorten the notice period, and know that the company can say no.
How do I decline an offer without upsetting the company?
Reply quickly, thank them for their time, say clearly that you cannot accept, and keep the message short and kind. Recruiters remember polite candidates.
Is a resignation email enough, or do I need a letter?
Many companies accept an email, some also want a signed letter. Ask your manager or HR, and use the letter version if they ask for one.