Resignation Letter Format
The short answer
A resignation letter should be brief and kind. State that you are resigning, the position you hold, your last working day as per your notice period, and a thank-you. Do not list complaints. Check the notice period in your offer letter first. The template covers it.
The formal letter, to hand over or send as an attachment.
Leave empty for “Sir/Madam”.
Keep it short and polite. You do not have to give a reason.
Your letter
Keep a copy of everything you send. Check your offer letter or appointment letter for the exact notice period and any rules about leaving, because they decide what you can ask for. Your details stay in your browser.
Everything runs in your browser. What you type is not sent anywhere.
How to: Resignation Letter Format
- 1Check the notice period in your offer or appointment letter.
- 2Fill in your details, your manager's name and the last working day.
- 3Copy the letter and print it, or save it as a PDF.
- 4Tell your manager in person first, then hand over the letter and send a copy to HR.
At a glance
- Include
- Position, last working day and a thank-you
- Leave out
- Complaints and the name of your next employer
- First check
- The notice period in your offer letter
Frequently asked questions
Should I mention why I am leaving?
You need not. 'For personal and professional reasons' is enough. The exit interview is the place for honest feedback, kindly said.
Do I have to serve the full notice period?
Usually yes, unless the company agrees otherwise. If you need to leave sooner, use the page on asking to shorten the notice period.