Accept a Job Offer by Email
The short answer
Reply to the offer email within the time they give you. Thank them, say clearly that you accept the role, confirm your joining date and ask for the list of documents to bring. Read the offer fully before you accept, as it is a commitment. The template is brief and warm.
A clear, friendly reply to the offer email.
Leave empty for “Sir/Madam”.
Your letter
Keep a copy of everything you send. Check your offer letter or appointment letter for the exact notice period and any rules about leaving, because they decide what you can ask for. Your details stay in your browser.
Everything runs in your browser. What you type is not sent anywhere.
How to: Accept a Job Offer by Email
- 1Read the offer again: role, pay, joining date and any conditions.
- 2Fill in your name, the role, the company and the HR contact's name.
- 3Copy the reply and send it as an answer to the offer email.
- 4Keep the offer and your reply together in a folder.
At a glance
- Reply
- Within the date given in the offer
- Say
- That you accept, and the joining date you confirm
- Ask
- For the list of documents to bring
Frequently asked questions
Can I negotiate before accepting?
Yes, politely, before you accept. Once you reply with a clear yes, the terms are agreed, so settle questions on pay and role first.
What if I have another interview coming?
Ask for a few more days before you answer, and say why. Do not accept and then back out, because it harms your reputation.