Resignation Email Sample
The short answer
When a company accepts a resignation by email, keep the message short: a clear subject line, the fact that you resign, your last working day, and thanks. Add the formal letter as an attachment if HR asks. Tell your manager in person or by call before you send it.
A short email, with the letter attached if your company asks for one.
Leave empty for “Sir/Madam”.
Keep it short and polite. You do not have to give a reason.
Your letter
Keep a copy of everything you send. Check your offer letter or appointment letter for the exact notice period and any rules about leaving, because they decide what you can ask for. Your details stay in your browser.
Everything runs in your browser. What you type is not sent anywhere.
How to: Resignation Email Sample
- 1Tell your manager personally before you send anything.
- 2Fill in your details, the manager's name and the last working day.
- 3Copy the subject and the message into your email.
- 4Send it to your manager with HR in copy, and attach the letter if the company asks.
At a glance
- Subject
- Resignation, with your name and designation
- Send to
- Your manager, with HR in copy
- Before
- Speak to your manager first
Frequently asked questions
Should I use my work email or my personal one?
Use the work email, since it is the official record. Keep a copy for yourself, in case you lose access after your last day.
Do I need to attach a signed letter?
Only if the company asks. Many accept the email alone, but some HR teams want a signed PDF too, so ask.